Tips for Making Online Board Meetings Productive

Online board meetings can be a convenient method for non-profit organizations and their staff members to conduct business. Like any other meeting, a variety aspects can impact the efficiency of an internet board meeting. This article provides tips for making your virtual board meetings efficient and also outlines the most common mistakes that can be avoided.

The lack of engagement

Many nonprofit boards discover that they have difficulty keeping members who are not in the office. This is especially true if you have switched from face-toface meetings to remote sessions. Meetings may suffer from low participation when your board members aren’t used to communicating via video, or if they are struggling with the technology itself.

It is difficult to get participants to take part in meetings via video when committee reports aren’t the most interesting item on the agenda. To combat this, you should encourage your committee chairs to include a question or request for feedback from the board in their reports.

Inadequate meeting minutes

Minute-takers from your board are responsible to document all critical discussions and decisions from virtual meetings. They should avoid describing informal discussions or personal opinions, and should strive for a balance between thoroughness as well as simplicity. It is also important that your minutes are recorded in a formal manner, and that you have an established system to ensure safe storage of all documents including governing documents, financial reports, and more. This will avoid confusion and increase accountability.

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