How to Successfully Hold Board Meetings

Board meetings are crucial because decisions made by your board – and which usually require the majority of or even all members to reach a consensus and can profoundly affect your company. You will have to face lots of constraints, however they’re not as hard as you might believe.

A successful board meeting will require much preparation and planning prior to the meeting. If your board members don’t feel they’re completely prepared, they will struggle to participate in meaningful discussions during the meeting. This can make your decision-making delayed or even canceled. To avoid this, it is crucial to send out your board packs several days in advance of the meeting.

At the start of the meeting, your board chair should go over any ground rules with the participants (e.g. what time discussions can last, and how to make decisions). This will help everyone understand the rules, and help create a an environment that is friendly.

Reports are typically presented during the next portion of the meeting. These could include financial statements, progress reports or any other pertinent information. The board chair will then call each member out to ensure that there is a quorum.

In this phase the board can examine and discuss the minutes of the previous meeting. Once they’re done, the board can approve the minutes. Afterward, any announcements or updates that are relevant for the current meeting are shared. In the end, the meeting can be officially closed or adjourned by the chairman.

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